The booth space reservation process for AOTA INSPIRE 2025 is now open. Click here to go to the exhibitor login page and get started. You can view the floorplan from the top menu and pick a booth. You can then purchase your booth by logging into your account (if you are a new exhibitor, please create a new account through our exhibitor login page). To reserve your booth, or if you have any questions, please contact kcreel@aota.org. Please fill out your company information including address, contact, and email information, so we can keep you updated as we get closer the Conference. You will sign an online contract, and you can pay via credit card, ACH, or check. If paying by ACH or check, payment must be received within 30 days of application submission for your booth space application to be processed. Applications & deposits must be received by April 1, 2025.
AOTA show management reserves the right to alter locations of booths and tables as shown on the official floor plan.
Booth space is $27.50 per square foot. Payment is due upon submission of your application/contract.
Cost of exhibit space does not include the following: rigging or machinery moving, unpacking, installation and dismantle of booth properties, utilities (i.e., electrical, water, gas, compressed air, telephone) booth decoration, furniture, table or carpet). Exhibitors may order these services through our official show contractor, T3 Expo, through the online Exhibitor Services Kit.
In the event the Exhibitor cancels all or part of the exhibit space contract, the Exhibitor must do so in writing to kcreel@aota.org, and will be obligated to pay liquidated damages based on the following schedule:
All services and benefits included with exhibit space shall be forfeited with the cancellation of space.
Reduction in space will result in an equal reduction of included services and benefits.
Please review Section 8 of the contract, which states: No exhibitor shall assign, sublet, share, or apportion the whole or any part of the space allotted to him or her without the knowledge and prior written consent of the AOTA show management.
You must have at least 400 square feet of space in an island or peninsula configuration to have a hanging sign. Hanging signs are permitted to be hung at 20 feet, from the floor to the top of the sign. You must complete the Hanging Sign Request Form and submit that along with a layout and specs on the sign by March 15, 2025. This form will be available in the online Exhibitor Services Kit.
Please contact AOTA for permission to bring a vehicle to the show floor by January 16, 2025. The Display Vehicle Reporting Form will be available in the online Exhibitor Services Kit. Vehicle move-in and move-out will be coordinated by the show’s official service contractor, T3.
Work rules vary from one city to another. In Philadelphia, exhibitors may unload their own personal vehicles provided they do not use any material handling equipment (fork lifts, flatbeds, dollies, pallet jacks, etc.) through the main entrances doors to the Exhibit Hall. T3 will control access to the loading docks in order to provide a safe and orderly move in and move out.
As an exhibitor, you may choose to utilize your own personnel to set up and dismantle your exhibit. If full-time company personnel are utilized to set up an exhibit, they should carry positive company identification or payroll stub.
For more information, please see the Exhibitor Services Kit.
The Exhibitor Services Kit has all the necessary forms for planning your exhibit. This online kit will be available in January 2025. If you need assistance, you may contact us at kcreel@aota.org.
Exhibitors may have food or alcoholic beverages in their booth. However, all alcohol orders must be made through the official Food & Beverage vendor, Aramark. Order forms and contact information are provided in the Exhibitor Services Kit.
The exhibitor “no-show” policy is as follows: if booth space is not occupied by 10:00 am on Thursday, April 3rd, in accordance with show policy, AOTA shall have the right to use the space. Reletting by AOTA of an Exhibitor’s cancelled space shall not act to excuse Exhibitors from assessment.
Pre-show and post-show mailing lists will be made available to confirmed exhibitors only. Please contact listrental@aota.org to order your lists at a heavily discounted rate. Pre-show lists will be made available monthly beginning in January and will only contain mailing addresses. We are not authorized to release email addresses.
Note: Beware of exhibitor scams: AOTA exhibitors are frequently targeted by companies unaffiliated with AOTA, offering attendee lists from the “AOTA Show 2025” and/or variations on the AOTA name or logo. Please be aware that these companies have nothing to do with AOTA or INSPIRE. The attendee mailing lists for the show are only available directly from AOTA, and all confirmed exhibitors have access to those lists.
Exhibitor housing is open to all confirmed exhibitors. Confirmed exhibitors will receive an email from Conference Direct, AOTA’s Housing company, with instructions and a link to book your hotel rooms.
Each exhibiting company is given one free Full Conference Registration for every 100 square feet of booth space. Your Exhibitor Badge alone will not allow you entrance into the Education Sessions during the AOTA show. Exhibitor personnel who do not get the free Conference Registrations and wish to attend Education Sessions may register during Exhibitor registration. Registration for education sessions is open to all confirmed exhibitors.
Please go to our registration page. From there, please choose the blue Exhibitor button, enter your booth number, and select the type of pass you need. Note that the name of each person with a badge needs to be entered during this process. The selections are:
No, no one under 18 may attend AOTA INSPIRE.
Exhibitors can earn up to three (3) priority points per year by (1) exhibiting, or (2) participating as a sponsor. Please include the following:
Tuesday, April 1
1:00 pm–5:00 pm—Exhibitor Move in, island booths only
Wednesday, April 2
8:00 am– 6:00 pm—Exhibitor Move in
8:00 am– 6:00 pm—Exhibitor Services, Hall A
Thursday, April 3
8:00 am– 10:00 am— Exhibitor Move in
8:00 am– 5:00 pm—Exhibitor Services, Hall A
10:00 am —Exhibitors must take possession of booth space. Crates must be removed by 10 am; booths must be complete.
12:30 pm–5:00 pm—Expo Open
Friday, April 4
10:00 am–5:00 pm—Expo Open
10:00 am– 5:00 pm—Exhibitor Services, Hall A
Saturday, April 5, 2024
9:00 am–2:00 pm—Expo Open
9:00 am– 2:00 pm— Exhibitor Services, Hall A
2:00 pm– 6:00 pm— Exhibitor Move Out
7:00 pm— Exhibit Hall must be clear
Exhibitor-Sponsored Seminars are only available to Exhibitors. Each one is a 45-minute session on the Expo floor, held in an open, theater style setting. Contact kcreel@aota.org to reserve your session.
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Bethesda, MD 20814-6519
The American Occupational Therapy Association (AOTA) is the national professional association established in 1917 to represent the interests and concerns of occupational therapy practitioners and students of occupational therapy and to improve the quality of occupational therapy services.
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